Pilling Parish Council

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Freedom of Information

 

 

 

FREEDOM OF INFORMATION

 

Model Publication Scheme

Adopted by Pilling Parish Council on 1st January, 2009

This model publication scheme has been prepared and approved by the Information Commissioner. It may be adopted without

modification by any public authority without further approval and will be valid until further notice.

This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority.

Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information

Commissioner.

The scheme commits an authority:

• To proactively publish or otherwise make available as a matter of routine, information, including environmental information,

which is held by the authority and falls within the classifications below.

• To specify the information which is held by the authority and falls within the classifications below.

• To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained

within this scheme.

• To produce and publish the methods by which the specific information is made routinely available so that it can be easily

identified and accessed by members of the public.

• To review and update on a regular basis the information the authority makes available under this scheme.

• To produce a schedule of any fees charged for access to information which is made proactively available.

• To make this publication scheme available to the public.

Classes of Information

Who we are and what we do.

Organisational information, locations and contacts, constitutional and legal governance.

What we spend and how we spend it.

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

What our priorities are and how we are doing.

Strategy and performance information, plans, assessments, inspections and reviews.

April 2008 1 Model Publication Scheme V1.0

How we make decisions.

Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

Our policies and procedures.

Current written protocols for delivering our functions and responsibilities.

Lists and Registers.

Information held in registers required by law and other lists and registers relating to the functions of the authority.

The Services we Offer.

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

The classes of information will not generally include:

• Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise

properly considered to be protected from disclosure.

• Information in draft form.

• Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

The method by which information published under this scheme will be made available

The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make

information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact

details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats

will be adhered to when providing information in accordance with this scheme.

April 2008 2 Model Publication Scheme V1.0

Charges which may be made for Information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to

the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on a website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by Parliament.

Charges may be made for actual disbursements incurred such as:

• photocopying

• postage and packaging

• the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the

circumstances, including the general principles of the right of access to information held by public authorities, justified and are in

accordance with a published schedule or schedules of fees which is readily available to the public.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be

requested prior to provision of the information.

Written Requests

Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will

be considered in accordance with the provisions of the Freedom of Information Act.

 

 

Information available from

Pilling Parish Council

under the model publication scheme

Contact details : Ms. Gillian Benson, Parish Clerk

01995 600689

E-mail clerk@parishes.org.uk

 

Information to be published How the information can be obtained Cost
Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

 

This will be current information only

Who’s who on the Council and its Committees

Pilling Parish Councillors

Pilling Parish Council has the following Committees:

Planning Committee

Finance Committee

Human Resources Management Committee

Parish Plan Review Committee

         Pilling in Bloom Committee

Senior Citizen’s Christmas Party Committee

Parish Newsletter

Tree Warden

Representative on the Memorial Hall Committee

Representative on the Carter's Charity Trustees

Representative on the Wyre Area Road Safety Committee

Representatives on the Wyre Area LALC

 

Contact details for Parish Clerk and Council members

Location of main Council office and accessibility details:

The clerk holds a Resident's Surgery on Monday afternoon's and Wednesday morning's in The Comrades Room, Pilling Memorial Hall, Taylors Lane.

Staffing structure:

Pilling Parish Council employs a Parish Clerk and a Parish Lengthsman

 

 

 

 

 

 

Web site

Hard Copy – Please contact the Parish Clerk

The Annual Report is included in the Spring Newsletter, delivered to each household in the Parish,

 

 

Electronic Mail - if the documents are retained in electronic format – please contact the Parish Clerk

Quarterly Newsletter –

Pilling Parish Newsletter –

Is delivered to each household.

Further copies are available in Stakepool Post Office, Hebden’s and the Golden Ball

Telephone Parish Council

Notice Boards

Situated at Eagland Hill, junction of Lancaster Road and Bradshaw Lane and Pilling Reading Rooms

 

 

 

 

 

Free

£0.10p per sheet

Free

 

 

 

 

Free

 

 

Free

 

 

 

 

 

Free

Free 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor

Finalised budget and Precept

 

Borrowing Approval letter (Not applicable)

Financial Standing Orders and Regulations

 

 

Grants given and received

 

 

 

List of current contracts awarded and value of contract

 

 

Members’ allowances and expenses

(Pilling Parish Council does not currently pay any Member’s Allowances)

Hard Copy – Please contact the Parish Clerk

Hard Copy – Please contact the Parish Clerk

N/A

Hard Copy – Please contact the Parish Clerk

Electronic mail – if documents retained in electronic format – Please contact the Parish clerk

Hard Copy – Please contact the Parish Clerk

Electronic mail – if documents retained in electronic format – Please contact the Parish clerk

Hard Copy – Please contact the Parish Clerk

Electronic mail – if documents retained in electronic format – Please contact the Parish clerk

Expenses arrangements adopted in line with Wyre Borough Council Remuneration Panel recommendations.

(Minutes available under Class 4 below)

£0.10p per sheet

£0.10p per sheet

 

 

£0.10p per sheet

Free

 

 

£0.10p per sheet

Free

 

 

£0.10p per sheet

Free

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Pilling Parish Plan

 

 

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Newsletters

 

 

Quality Parish Council status
 

Local charters drawn up in accordance with DCLG guidelines

Lancashire County Council has produced a Parish Charter
Pilling Parish Council has signed up to the Parish Charter

Wyre Council has produced Parish Charter
Pilling Parish Council has signed up to the Parish Charter

Hard Copy – Please contact the Parish Clerk

Electronic mail – if documents retained in electronic format – Please contact the Parish clerk

Hard Copy distributed to all households

Electronic mail (if documents retained inelectronic format) – Please contact Parish Clerk

Pilling Parish Council is a Quality Parish Council.

Hard Copy – Available from the respective Authorities

Electronic mail – if documents retained in electronic format – Please contact the Parish clerk

£5.00

 

Free

 

Free

 

Free

 

 

 

 

Free

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council, committee meetings and parish meetings)

Agendas of meetings (as above)

Minutes of meetings (as above) – this will exclude information that is properly regarded as private to the meeting.

Reports presented to council meetings - this will exclude information that is properly regarded as private to the meeting.

Responses to consultation papers

Responses to planning applications

Bye-laws (where applicable)

 

 

Website – Minutes only

 

Hard Copy – Please contact the Parish Clerk

 

Electronic mail – if documents retained in electronic format – Please contact the Parish Clerk

 

 

Free

 

£0.10p per sheet

 

Free

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

Hard Copy – Please contact the Parish Clerk

Electronic mail – if documents retained in electronic format – Please contact the Parish Clerk

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Information security policy
Records management policies (records retention, destruction and archive) Archive records held at the Records Office in Preston
Data protection policies
Class 6 – Lists and Registers

Currently maintained lists and registers only

Assets Register

Register of members’ interests

Register of gifts and hospitality

Hard Copy – Please contact the Parish Clerk

Information is available by inspection only

 
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Allotments


Burial grounds and closed churchyards

 

Community centres and village halls

 


Parks, playing fields and recreational facilities

 

Seating, litter bins, clocks, memorials and lighting

 

Bus shelters

Markets and Public conveniences

Agency agreements

 

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

The Parish Council do not currently have any allotments

Pilling Parish Council does not maintain any of the churchyards in the Parish.

Pilling Parish Council does not own any Community Centres or Village Halls, but is a holding trustee to Pilling Memorial Hall

Pilling Parish Council does not own any Playing Fields in the Parish.

Pilling Parish Council owns a number of benches in the Parish – Please contact the Parish Clerk for locations.

Pilling Parish Council does not own the only bus shelter on School Lane.

Pilling Parish Council does not own any markets or public conveniences.

Pilling Parish Council has an agency agreement for amenity grass cutting with Lancashire County Council and Siromer Tractors and Adactus Housing.

N/A

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

Contact details: Ms. Gillian Benson, Parish Clerk

57, Hamers wood Drive, Catterall, Garstang PR3 1YN

Based at the Parish Council Office,

Catterall Village Hall, Garstang Road, Catterall

Telephone - 01995 600689

E-mail clerk@parishes.org.uk

 

SCHEDULE OF CHARGES

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost
  Colour Photocopying not available  
     
  Postage Actual cost of Royal Mail standard 2nd class
     
Statutory Fee None applicable  
     
Other None applicable  
     

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Pilling Parish Council acknowledge the assistance of Harry Rawcliffe of ICT RuralMatrix in the making of this Web Site.
Copyright © Pilling Parish Council 2005